Chief of Staff - Freelance, Remote

About the ClientThis fast-growing consumer health and wellness brand offers clinically backed products and a premium customer experience through its e-commerce storefront and retail partners. The company operates in a high-velocity, founder-led environment where cross-functional coordination and speed of execution are critical. They are seeking an experienced operator to act as an extension of the founder and help the business scale with rigor and clarity.

(Client kept anonymous per request.)Why does this role exist?This Chief of Staff role exists to create leverage for the founder by bringing structure, prioritization, and operational follow-through to a fast-paced, high-growth environment. The objective is to streamline executive workflows (calendar, communications), own cross-functional project execution, and improve organizational cadence so critical initiatives ship on time. Success means proactively anticipating needs, removing friction across teams, and acting as a trusted proxy for the founder to keep the business moving.The Impact you’ll makeExecutive Rhythm and PrioritizationOwn and optimize the founder’s calendar; protect deep-work blocks, resolve conflicts, and ensure meeting readinessBuild weekly operating cadence and prep briefs so the right decisions happen at the right timeAnticipate founder needs and be two steps ahead on next actionsCommunications and Inbox LeadershipTriage and prioritize email; draft responses and manage stakeholder expectationsMaintain clear, timely communications across internal/external partnersProduce executive-ready updates, summaries, and decision memosProject and Cross-Functional ExecutionRun task boards; set deadlines, drive follow-ups, and unblock teamsTrack deliverables across departments; escalate risks early and propose solutionsCoordinate vendor/partner workflows, including scheduling and light contract/admin supportContent and DocumentationDraft/polish decks, memos, customer letters, SOPs, and executive talking pointsCapture live meeting notes; translate into clear action items with owners and datesMaintain a clean source of truth for decisions, plans, and statusData and Light ReportingPull basic reports; distill key data points and insights for fast executive decisionsCreate simple dashboards or summaries to monitor priorities and progressIdentify operational bottlenecks with data and recommend improvementsSkills, Knowledge and ExpertiseRequired:Previous Chief of Staff or senior Executive Assistant (founder/CEO-facing) experience in a fast-paced, high-growth companyProven track record running cross-functional projects and owning executive operating cadence (calendar, comms, task boards)Exceptional written communication; demonstrated experience drafting decks/memos and executive-ready materialsHigh judgment, confidentiality, and accountability under pressure; thrives in high-intensity, rapidly changing environmentsStrong tooling fluency with modern productivity and project systems (e.g., Google Workspace/Microsoft 365, Asana/Notion/Monday, Slack/Zoom)WFH Set-Up:Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.Internet speed of at least 40MBPSHeadset with an extended mic that has noise cancellation and a webcamBack-up computer and internet connectionQuiet, dedicated workspace at homeYour Superpowers:Hard skills: executive calendar/inbox mastery; project management and follow-through; concise executive writing; note-taking to action conversion; light reporting and synthesisSoft skills: proactive, two-steps-ahead operator; bias to action; excellent stakeholder management; calm under pressure; ruthless prioritization; ownership mindsetYou should apply if… You love being the force multiplier for a founder - anticipating needs, removing friction, and creating clarityYou thrive in startup speed and ambiguity, and you hold yourself to outcomes, not activityYou are highly organized, detail-obsessed, and can switch contexts without dropping ballsYou communicate crisply, protect focus time, and are comfortable being the point of escalation“Everything is your job” resonates with you - no task is too small if it moves the mission forwardWhat to expect...Work Setup:Remote positionMust have a reliable internet connection and a quiet workspaceRequired to provide own computer with Intel Core i5 or something similar or higher operating systemWorking Hours:40 hours per weekApproximately 9am - 6pm ET, 40 hours/weekCompensation:$8 per hourNo

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Originally posted on Himalayas