Chief of Staff

An investment group working with its own capital in the areas of real estate, real assets and operational business is looking for a strong Chief of Staff - a person who will become a key partner of the manager in organizing work, managing priorities and coordinating a wide range of business initiatives. In effect, this role is the manager's second memory and operating system. A person who helps keep context, manage priorities, monitor compliance and ensure that no important task gets lost in the flow of information.

Deep immersion in business processes is also expected. In your work, you will be assisted by personal assistants of the CEO, drivers, travel managers and other specialists. This position has a high pace of work.

You will travel a lot, accompanying the manager, and you will also have a busy working day that is not limited to the 9:00-18:00 schedule. Main tasks: Management of the manager's calendar, priorities and workload. Coordination of meetings: preparation of the agenda, materials, briefs and further control of the implementation of agreements.

Formation and maintenance of a system for controlling tasks, decisions and commitments. Decomposition of large initiatives into specific tasks and control of their implementation. Preparation of short analytical reports, summaries, presentations and materials for meetings and negotiations.

Organization and coordination of interaction with internal and external stakeholders. Preparation of business communication, drafts of answers and materials in the style and tone of the manager. logistics. Tracking risks, blockers and potential "red flags" in projects, communications and execution of agreements.

Implementation of tools, processes and approaches that increase the effectiveness of the manager and his team. What is important to us: Experience in the position of Executive Assistant, Business Assistant, Chief of Staff or a similar role supporting C-level managers, founders or business owners. Experience in deep immersion in business processes (managing separate parts of the business) Experience working in a dynamic environment with a large number of parallel tasks and projects.

Strong planning, prioritization, coordination and execution control skills. Experience working with task and knowledge management tools (Notion, Asana, Google Workspace or similar). Ability to structure large amounts of information and prepare short analytical conclusions.

Readiness for business trips. Fluency in Ukrainian. English from B2 level.

Personal Qualities: High level of responsibility and self-organization. Proactivity and the ability to work ahead of schedule. Unconditional compliance with confidentiality.

Maturity in communication and the ability to work with high-level managers and partners. We offer: Fully remote format of work from Ukraine or Europe.