Executive Assistant & PMO to the CEO

We're Hiring: Executive Assistant & PMO to the CEO We are looking for a highly organized, proactive, and energetic Executive Assistant & PMO to the CEO to serve as the CEO's right hand. This trusted position combines high-level executive support, project management, cross-functional coordination, and strategic business assistance across global operations. The ideal candidate is a fast learner, detail-oriented, professional, assertive, and able to drive processes and keep priorities moving in a fast-paced environment.

Key Responsibilities

: - Track and follow up on executive management tasks, ensuring deadlines and objectives are met. - Coordinate communication and alignment between the headquarters in Israel and global subsidiaries. - Prepare executive meeting agendas, collect materials, document meeting minutes, and monitor execution of action items. - Prepare high-quality business presentations for executive management, board meetings, investors, and strategic clients. - Conduct business research and market analysis and prepare concise executive briefs before important meetings. - Manage complex international travel arrangements, including flights, hotels, visas, and meeting schedules. - Coordinate customer and partner visits, including logistics, hospitality, and event planning. - Manage the CEO's calendar, prioritize requests, and act as the primary gatekeeper. - Handle ongoing executive administrative responsibilities and support multiple projects as needed. - Coordinate with production teams, customers, and other stakeholders while managing multiple priorities. - Support the CEO in keeping business processes organized and moving efficiently across the organization.

Qualifications

: - 3 to 5 years of experience as an Executive Assistant, Chief of Staff, or similar role in a global or industrial company. - Previous experience supporting a CEO or senior executive in a global organization. - Excellent written and spoken English with the ability to draft professional emails and communicate confidently. - Advanced proficiency in Microsoft Office, especially PowerPoint and Excel. - Strong presentation and business communication skills. - Proven ability to work across teams and drive execution without direct authority. - Strong ability to prioritize tasks and manage multiple projects in a fast-paced environment. - Experience coordinating with production teams, customers, and multiple stakeholders is an advantage. - Strong organizational skills, attention to detail, and the ability to handle confidential information with discretion. Preferred

Qualifications

: - Experience working in an industrial or manufacturing company. - Experience with project management tools such as Monday.com or Asana. - Experience using Claude AI or other AI productivity tools. - Experience with Priority CRM/ERP or similar business management systems. - Experience supporting global operations and coordinating with international teams. Personal Skills: - Strong assertiveness with excellent interpersonal skills. - Exceptional organizational skills and attention to detail. - Business mindset with the ability to see the bigger picture. - Energetic, proactive, and quick to learn. - Fast thinker with the ability to adapt quickly in a dynamic environment. - Team player with high integrity, discretion, and professionalism. - Positive, can-do attitude and ability to thrive in a fast-paced environment. Work Setup: - 100% Remote - Full-time role - Working hours: Sunday to Thursday, 9:00 AM to 5:00 PM (Israel Time) Salary: - USD 6 to 7 per hour Apply directly on RemoteJobs.org: https://remotejobs.org/remote-jobs/executive-assistant-pmo-to-the-ceo-eiva-hr-solutions-ltd