Payroll Specialist

The Payroll Specialist exists to ensure the accurate, complaint, and timely delivery of global payroll across all countries in which Alimentiv operates, maintaining a high standard of employee trust and satisfaction. The role provides subject matter expertise to manage complex payroll legislation, monthly reconciliations, government remittances, and external vendor relationships within a global, shared-services environment. Reporting to the Sr.

Manager, People & Culture, the Payroll Specialist partners closely with HR and Finance to ensure payroll practices align with organizational and regulatory

Requirements

. The role is distinguished from the Payroll Coordinator by its accountability for full-cycle, multi-country payroll processing, independent compliance interpretation, and active contribution to continuous improvement and payroll modernization. Payroll Processing (40%) - Execute full-cycle, multi-country payroll processing for all Alimentiv employees, ensuring accuracy, timeliness, and compliance with applicable legislation across Canada, the United States, and global EOR jurisdictions. - Validate and reconcile payroll inputs including new hires, terminations, salary changes, bonuses, and statutory deductions prior to each pay run. - Prepare and submit government remittances, statutory filings, and year-end reporting obligations including T4s, W-2s, and other country-specific

Requirements

. - Manage off-cycle and adjustment payrolls as required, ensuring appropriate documentation and audit trails. - Maintain payroll records in accordance with regulatory retention

Requirements

and organizational data governance standards. Stakeholder Service and Communication (35%) - Serve as the primary point of contact for employee payroll inquiries, resolving pay questions with accuracy and professionalism. - Serve as the primary escalation point for Payroll Coordinators, investigating and resolving complex payroll issues, exceptions, and inquiries that require advanced knowledge or judgment beyond standard processing procedures. - Collaborate with Finance on payroll reconciliations, journal entries, and budget reporting to ensure alignment across financial systems. - Coordinate with HR Business Partners and People Operations on employee lifecycle events affecting payroll, including leaves,

Benefits

elections, and terminations. - Liaise with external payroll vendors and government agencies on remittance matters, regulatory inquiries, and service deliver. Compliance and Audit (10%) - Monitor changes to payroll legislation, tax regulations, and employment standards across all jurisdictions in which Alimentiv operates and implement required updates. - Prepare payroll-related documentation and data in support of internal and external audits, responding to auditor inquiries with accuracy and timeliness. - Identify and escalate payroll compliance risks, recommending corrective actions where applicable. - Ensure payroll processes align with SOX controls, SOC 2

Requirements

, and other applicable governance frameworks. Continuous Improvement and Systems (10%) - Identify and lead opportunities to streamline payroll workflows, reduce manual effort, and improve data accuracy across the payroll cycle. - Support the configuration, testing, and optimization of payroll and HRIS modules to ensure system integrity and alignment with business

Requirements

. - Contribute to payroll modernization initiatives including vendor transitions, system implementations, and process redesign projects. - Maintain payroll system data governance practices, including access controls and validation processes. Team Capability and Mentorship (5%) - Provide guidance and on-the-job mentoring to Payroll Coordinators and junior payroll staff to build team capability and ensure consistent payroll execution. - Develop and maintain training materials, process guides, and documentation that reduce knowledge dependency and support team development.

Qualifications

• Minimum of 4 - 6 years of related experience - Post-secondary certificate / diploma (College, Training Institute, etc.) - Fluent writing, reading, and oral communication in English Additional Knowledge and Skills - In-depth knowledge of global payroll legislation (e.g. United Kingdom, Netherlands, Germany, Poland, Romania, Canada, United States, Brazil, Australia) payroll legislation, tax regulations, and employment standards across multiple jurisdictions. - Hands-on experience with payroll systems and HRIS platforms, including system configuration, data validation, and reporting. - Strong proficiency in payroll reconciliation, journal entries, and financial reporting processes. - Familiarity with global EOR payroll models and multi-country payroll vendor management. - Working knowledge of SOX controls, SOC 2

Requirements

, and payroll audit practices. - Advanced proficiency in Microsoft Excel for data analysis, reconciliation, and reporting. - Ability to manage competing deadlines with a high degree of accuracy and attention to detail. - Discretion and professionalism in handling confidential employee and financial information. - Professional payroll designation is strongly preferred Compensation Additional Information Apply directly on RemoteJobs.org: https://remotejobs.org/remote-jobs/payroll-specialist-alimentiv