About this role
Key Responsibilities
Vendor & Compliance Management - Collect and track Certificates of Insurance (COIs), W-9 forms, trade licenses, vendor agreements, and compliance documentation - Monitor insurance and license expiration dates - Assist with onboarding subcontractors and vendors - Ensure vendors comply with client
Requirements
and operating procedures Billing & Accounting Assistance - Assist with invoice collection and submission - Verify invoices against approved work orders and NTE amounts - Coordinate with accounting regarding accounts receivable and payable - Track missing documentation required for payment processing - Maintain organized financial and operational records Client Communication - Serve as a professional point of contact for clients and vendors - Follow up on service updates, scheduling, and customer concerns - Maintain a high level of professionalism and responsiveness - Escalate operational issues to management when necessary Business Development & Social Media Support - Support business development efforts by researching potential clients and maintaining prospect lists - Assist with client outreach, follow-ups, and proposal preparation - Help manage and update company social media accounts and online presence - Create and schedule professional social media content and company updates - Monitor engagement and assist with marketing and branding initiatives - Technical profiles preferred - Strong organizational and multitasking skills - Excellent written and verbal communication skills in English - High attention to detail and follow-through - Proficiency with:- Microsoft Office / Google Workspace - Excel / Google Sheets - Email management - CRM or work order systems - Ability to work independently and manage priorities - Professional communication skills with clients and subcontractors We are a fast-growing U.S.-based facilities management company managing repair and maintenance operations for national clients. We work with a network of vendors across the U.S. and a remote operations team internationally. Apply directly on RemoteJobs.org: https://remotejobs.org/remote-jobs/business-operations-coordinator-us-hours-jobs-for-humanity